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Create or edit .csv files to import into Outlook

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A CSV (Comma Separated Values) file is a special blazon of file that you can create or edit in Excel. Rather than storing information in columns, CSV files store data separated past commas. When text and numbers are saved in a CSV file, it's easy to move them from ane programme to another. For example, you tin can consign your contacts from Google into a CSV file, and then import them to Outlook.

For assistance importing a list of calendar entries into Outlook, run across Import and consign Outlook email, contacts, and calendar.

Create a .csv file from another programme or e-mail provider

When y'all export your contacts from another program, for instance, from Gmail, you lot can usually select one of several formats. Gmail offers you lot the choice of a Google CSV file, an Outlook CSV file, or vCards. When exporting from 1 Outlook profile to import into another profile, you can choose to export into a Comma Separated Values file or an Outlook Information File (.pst).

Download and open a sample .csv file for importing contacts to Outlook

If you lot want to create a CSV file for your contacts manually, you lot tin can do that i of two ways.

Create an Excel file and save it as a CSV file

If you have contact information in a program that doesn't allow you to export it, yous tin blazon it in manually.

1. Create a new document in Excel.

2. Add together a column heading for each piece of information yous desire to tape (for example, get-go name, last name, e-mail address, phone number, and altogether), and so type the information in the appropriate columns.

3. When you're washed, your Excel file should look something similar this.

   

4. Select File > Salvage As.

5. Use the drop-downward box to select CSV (Comma delimited) (*.csv), give your file a proper noun, then select Salvage.

   

6. You lot tin can at present apply this new CSV file to import your contacts into Outlook.

Download a template CSV file

If you'd like to first with a bare CSV file, you tin can download the sample file below.

1. Download this sample .csv file to your computer. When prompted, choose to Salvage the file to your figurer equally a CSV file. If yous salvage it as an Excel file (.xls or .xlsm) all of the data will be stuffed into one cavalcade!

   

2. On your computer, open Excel.

3. In Excel, become to File > Open > and and so navigate to the .csv file you but downloaded to your computer. To discover the .csv file, exist sure to await at All Files. Click on the .csv file to open it.

   

At that place are a few things to recollect when working with this sample CSV file:

• Outlook requires column headings in the get-go row so don't supplant them with something else.
  The language of the column headings must match Outlook'south default language. If Outlook's default linguistic communication is gear up to Portuguese, for example, you must edit the column headings so they appear in Portuguese.

  

• You can delete the data in rows 2-6 (the sample names, phone numbers, email addresses, etc).

• You lot don't need to enter values for every cavalcade. But enter the info you want.

• Relieve the file with a new name as a CSV file type (.csv). If you utilise Excel to piece of work in the file, when you save it, Excel will prompt y'all a few times with "are you sure y'all want to save it in CSV format?" Always choose Yes. If you lot cull No, the file will be saved in Excel'due south native format (.xlsx) and Outlook won't exist able to apply it to import data.

• Practice importing your CSV file with a few contacts to make sure you like the results. Later on, yous can delete the imported contacts, add together more than to your CSV file, and import it again.

  If you were to import the data in the sample CSV file, here'southward what it would look similar in Outlook on the web for Microsoft 365:

  

Edit a .csv file of contacts you lot desire to import to Outlook

Let's say you want to edit a .csv file that yous exported from Outlook, and then import information technology back to Outlook or another email provider. Using Excel makes information technology like shooting fish in a barrel to edit the .csv file.

Here are a few things to remember when editing a .csv file:

• Keep the column headings in the showtime row.

• When yous save information technology, Excel will prompt you a few times with "are you sure you want to save it in CSV format?" Always cull Yep. If you lot choose No, the file will be saved in Excel'south native format (.xlsx) and it won't piece of work for importing into Outlook.

Problem: All my data appears in the first column

Here are a few reasons this happens, and things you tin practise to try to gear up this problem:

• If you save CSV file in another format, such as .xls, .xlsx, or .xlm, all of the information volition announced in the outset column. Become back to the original CSV file and make certain to relieve it as blazon .csv.

• It's possible that the plan creating the CSV file is putting actress quote marks in the data. As a result, Excel treats the data as a single unit. For example, allow's says your data looks like this:

  a, b, c, d - Excel puts each letter of the alphabet in information technology's own column.

  "a, b, c, d", e - Excel puts a,b,c,d in one column and e in another column.

  To run across if this is the problem with your file, open your file in Notepad: Right-click on the CSV file in Windows, choose Open With > Notepad. Search for extra quote marks.

  If you discover extra quote marks, here's how to fix your file:

  1. Use Excel to open up the CSV file. All the data will be in cavalcade A and the quote marks volition be gone.

  2. Now use the Text to Columns wizard to separate the data in column A into individual columns: on the menu bar, choose Data > Text to Columns.

     

  3. Choose Delimited > Next. And then choose Commas > Finish.

  4. Save the file every bit type .cvs then you can withal import it into Outlook.

See As well

Import contacts to Outlook

Export contacts from Outlook

Demand more help?

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Source: https://support.microsoft.com/en-us/office/create-or-edit-csv-files-to-import-into-outlook-4518d70d-8fe9-46ad-94fa-1494247193c7

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